Wedding Invitation Proofreading Checklist: 55 Copy-Ready Checks

Reading your own invitation is not proofreading. You wrote the date, so your eye supplies the date you meant, and an address typed from memory in March stays wrong in September because nothing ever contradicted it. Proofreading means checking each field against the document that decides it, then pressing every button on the published page. Below are both, and a checklist you can copy into your notes.

How this page splits from the mistakes list

Your question	The page that answers it
Which errors happen, and can I undo them?	Mistakes to avoid
What do I check each field against?	This page
What should the names and titles look like?	How to write names

Pair every field with the document that decides it

Open the source, put it beside the page and compare character by character.

Field	The source that decides it	Why that source
Both full names	Your birth certificates	The Family Code (Art. 12): applying for the marriage licence, the registrar asks for original birth certificates or, failing those, baptismal ones
Parents' names and suffixes	Written out by each parent	A name heard for twenty years has never been read
Titles: Atty., Engr., Dr.	The person's own card or signature	Titles are theirs to claim, not yours to assign
Entourage names	The list each person sent you	Removes your typing from the chain
Ceremony date and start time	The parish or judge's booking confirmation	The only party who can refuse your date
Reception start time	The caterer's or venue's contract	The time you are paying for
Venue names and addresses	The signed contract, not a search result	Marketing names differ from contract names
Invitation opening	The ceremony you booked	Catholic, Christian, Civil and Islamic each have fixed wording
Dress code and motif colors	What you told the entourage	The page shows a note and swatches; both must agree
Gift account name and number	The holder's own screenshot	The page only displays what you typed
RSVP deadline	Your caterer's final-count date, worked backwards	There is no deadline field, so it lives in text you type

Defaults that look real

A blank field is easy to spot. A default is not, because it renders as a real answer.

1. Event times. A new ceremony starts at 2:00 PM and ends at 4:00 PM. A new reception starts at 6:00 PM. Plausible times, and wrong unless they happen to be yours.
2. A missing end time. Leaving it blank prints the start followed by onwards. Decide whether that is what you meant or whether you dropped an end time you had agreed.
3. Seats per guest. Guests added by pasting names get 2 seats, and their RSVP form offers numbers only up to that. A family of seven can confirm two. Set the seats, from 1 to 10, before you send. Who gets a second seat is a separate decision in your plus-one policy.
4. Show bride first. It is on by default. The built-in share message names the groom first, and the suggested address is built groom first too, so read all three together.
5. The scripture quote. Show scripture quote is on by default for openings that have one. Keep it only if you chose it.
6. The Invitation opening. The select in the Cover tab can be changed at any time. If the wrong type stays, the untouched set text shows, and no one edits wording they did not write.
7. The address. Before your first publish, the field is pre-filled with a suggestion built from the two nicknames. Read it and decide. After publishing you may change it once.

The event date is the one field with no default: a new event starts with no date, and you cannot publish until date and venue are filled.

Press every link, on a phone

The editor shows the invitation you intended. Guests get the published page on a phone over mobile data. Proof that one.

1. Open your own live link on your phone, not the editor and not the Preview tab. Leave a night between typing and this pass; a proof read an hour after typing is a memory test.
2. Press the map button for each venue. A link that is not a valid address is saved as blank without an error, and the button then opens a search for your venue name, not your pin. Check where it lands, including whether the pin sits on the building next door.
3. Test the RSVP form. Preview mode disables submissions, so use a real guest. Add one named Test, open that guest's personal link on the phone, send an RSVP and confirm it appears in your list with the right seats. Then set that guest's answer back to No answer yet and delete the guest.
4. Open the gift section and read the account name and number against the holder's screenshot, digit by digit. If you uploaded a QR code, scan it from a second phone and check which account it opens. Gift details show on Standard and Premium only.
5. Follow the live stream link, if you have one, while signed out. It shows on Premium only.
6. Read the dress code note and the swatches together. A note that says "sage and cream" over terracotta swatches is a contradiction only a reader notices.

The copy-ready checklist

Copy each block into your notes app and tick as you go. Every line is one check.

Names, on the page you will publish:

[ ] Both nicknames read the way guests know you
[ ] Full name (with titles) matches each birth certificate, letter by letter
[ ] Every title (Atty., Engr., Dr.) copied from that person's own card
[ ] Suffixes (Jr., Sr., III) sit on the right generation, punctuated one way everywhere
[ ] Father's name and Mother's name typed bare, with no Mr. or Mrs. of your own
[ ] A titled parent sits in the entourage Parents row, not in the "son of" line
[ ] The Deceased toggle is on only for the parent who has passed
[ ] Child number is right, or blank
[ ] Show bride first matches the order you used everywhere else
[ ] Each entourage name matches the list that person sent
[ ] Both halves of every married pair are entered
[ ] Each guest's name on their link matches how they write it

Dates, times and venues:

[ ] The weekday the page shows matches your calendar
[ ] The year is right
[ ] Ceremony start time matches the booking confirmation
[ ] Ceremony end time is entered, or "onwards" is what you mean
[ ] Reception start time matches the contract
[ ] Reception end time is entered, or "onwards" is what you mean
[ ] AM and PM are right on every event
[ ] Venue names match the signed contracts
[ ] Address lines were typed from the contract, not a search result
[ ] The map button for the ceremony opens the right pin
[ ] The map button for the reception opens the right pin

Opening and colors:

[ ] The Invitation opening matches the ceremony you booked
[ ] Show scripture quote is on or off on purpose
[ ] The closing note carries your RSVP date, if you want one shown
[ ] The dress code note agrees with the swatches
[ ] Any per-event dress code line agrees with that note
[ ] The swatches are the colors you told the entourage

Wording and consistency:

[ ] Every line you typed was read aloud once, slowly
[ ] The names were read a second time from the last entry to the first
[ ] Surnames such as Dela Cruz or De Guzman are spelled and capitalised the same in the couple, parent and entourage sections
[ ] Titles and suffixes are punctuated the same way everywhere
[ ] Any date or time you typed into a note matches the format the page prints, such as 3:00 PM
[ ] Your typed notes keep one tone, all formal or all casual

Guests and RSVP:

[ ] Every guest has the seat count you meant, not the default 2
[ ] A group larger than 10 has a second link
[ ] The RSVP deadline is at or before your caterer's final-count date
[ ] A test RSVP arrived in your list with the right name and seats
[ ] The test RSVP is reset to No answer yet and the test guest is deleted
[ ] You know a forwarded general link offers up to 4 seats and shows no name

Gifts and extras:

[ ] Gift account name matches the holder's screenshot
[ ] Gift account number matches, digit by digit
[ ] A QR code opens the account you expect, scanned from a second phone
[ ] The live stream link opens while signed out

Plan and address:

[ ] On Free, the live page shows no more than 10 entourage entries and you know which
[ ] On Free, you are not relying on gift details, music or a love story guests cannot see
[ ] You have opened the live page, not only the Preview tab
[ ] The invitation address is final before the first send
[ ] The share message carries no date, venue or time
[ ] If you use a saved template, it contains only name and link placeholders

Sign-off:

[ ] Parents checked their own family's names, in writing
[ ] Your partner checked the ceremony against the booking
[ ] Your partner checked the reception against the contract
[ ] The Maid of Honor or Best Man read the entourage against the list
[ ] Someone outside the wedding read the whole page cold
[ ] A night has passed since you last edited the page

Sign off in pairs

One person cannot proof their own typing. Split the page so every field is read by someone who did not enter it.

Section	Entered by	Checked by
Groom's family names	Groom	Groom's parents, in writing
Bride's family names	Bride	Bride's parents, in writing
Ceremony details	Whoever booked the church	The other partner, against the booking
Reception details, dress code	Whoever signed the contract	The other partner, against the contract
Entourage list	Either	Maid of Honor or Best Man
Gift account details	Either	The account holder
Dates, times, deadlines	Either	Anyone outside the wedding, cold

The last row is the one people skip and the one that works: someone with no idea what you meant reads what is written. Everything on the page stays editable after you send it, but the link's own address can change only once after publishing, so give it the care you give the names before the first share to guests.