Destination Wedding Guest Information: Philippines Travel Sheet

A destination wedding asks guests for leave, a flight and a hotel, each with its own deadline. This page gives you the order to release information in, a travel sheet to copy, and which details fit on an Imbitasyon Ko invitation page and which belong in your message.

Send it in the order guests decide

Guests do not need everything at once. They need each piece before the decision it feeds. The order is our advice.

Guest's decision	What they need from you	Why it comes then
Whether to come at all	Destination, date, rough total cost	Their leave and budget
Which flight to book	Nearest airport, onward transfer, arrival day	Cebu Pacific advises booking group flights early, for fare and seat availability
Where to sleep	Hotel options, your room block and its cut-off	Our advice: a block only helps if guests know before it is released
What to pack and wear	Attire, weather, planned activities	Our advice: before they pack, not after
Yes or no, on the record	RSVP link and deadline	Your caterer and boat counts

A guest who gets the hotel list after the block has closed has been told nothing useful.

When to send each piece

Published timing comes from a stationer (Bliss & Bone) and a Philippine wedding blog (Brideandbreakfast.ph), not an authority, so treat it as a range.

Step	When	Source
Save the date	8 to 12 months before	Bliss & Bone
Invitation with the travel sheet	10 to 12 weeks before	Bliss & Bone
Invitation when guests need time for travel and accommodation	About three months before	Brideandbreakfast.ph
RSVP deadline	5 to 6 weeks before	Bliss & Bone
Room block cut-off	Whatever your hotel contract says	Our advice: ask in writing

Bliss & Bone gives the reason for the earlier RSVP: venue contracts and accommodation block releases "often have earlier cutoffs than local vendors." If the sheet is not ready, send a rough cost estimate first so guests can start clearing leave. Our timing guide has the full calendar.

A travel sheet you can copy

Paste this into the message that carries your invitation link. Fill the brackets, delete lines that do not apply.

[Bride] and [Groom] are getting married on [Weekday, Date] at [Venue], [Town or island].
Invitation and RSVP: [Invitation link]. Please reply by [RSVP date].
Nearest airport: [Airport]. From there: [Van or boat], about [time], confirmed with [Venue or hotel].
We suggest you arrive on [Arrival day]. Please do not book a same-day flight.
Departure: check-out is [Time] on [Date]. Flights home after [Time] are safest.
Where to stay: [Hotel A] and [Hotel B]. Our room block is held until [Cut-off date]. Book here: [Booking link].
Group flights: reply by [Date] if you want us to arrange a group fare from [City].
Getting to the ceremony: [Meeting point] at [Time]. Transfers leave [Place] at [Time].
Attire: [Dress code]. Expect [Weather]. Bring [Sun protection, footwear, rain layer].
The program: [Day 1 event], [Day 2 event]. Times are Philippine time.
Cost to plan for: [Flight range], [Hotel per night], [Meals].
Entry rules for visitors from abroad: see immigration.gov.ph and etravel.gov.ph.
Questions: message [Name] at [Number].

Send it as text in the same chat thread as the link, so nothing depends on opening an attachment on mobile data. Bliss & Bone suggests a travel card with the nearest airport and hotel block details for a printed suite; the message does that job here. Our guide to sharing a digital invitation covers the sending order.

A multi-day itinerary

Guests plan leave around days, so give each one a line. Copy this table and fill it in:

Day	Time	What guests need
Arrival day	[Time window]	Meeting point, transfer times, check-in, dinner plan
Wedding day	[Ceremony time]	Seated-by time, attire, transfer departure times, contact number
Wedding day	[Reception time]	Venue, program end, return transfer times
Day after	[Brunch or free time]	Optional events, check-out time, airport transfer

On Imbitasyon Ko each day can be its own event with its own date, time, venue, session line, dress code and map button. Use + Wedding Ceremony and + Reception, and + Other Event for the welcome dinner or farewell brunch. The RSVP form takes one answer for the whole invitation, not one per event, so ask about optional events in your message.

Our advice: say whether plus-ones and children are invited, tell guests to bring some cash because ATMs and mobile signal may be limited on an island (ask your venue), and say who to call in a delay.

What fits on the invitation page

An invitation page is not a travel website. On Imbitasyon Ko each event has fixed fields, and here is what the published page does with each.

Travel detail	Field	Limit	How it appears
Venue name	Venue name	160 characters	Bold line on the event card
Full address	Address	400 characters	Small text under the venue
Directions	Google Maps link	One link per event	View Location button
Call time or boat time	Session (optional)	80 characters	One small line under the time
Attire for one event	Dress code (optional)	120 characters	Dress Code line on that card
Attire for the whole wedding	Dress code note	300 characters, up to 6 colour swatches	Its own section
A stream for guests who cannot fly	Live Streaming Link	One link, Premium plan	Watch Live button
Everything else	Closing message	600 characters	Plain text; links are not clickable

Three consequences follow:

1. The only link you can give an event card is the map link, so a hotel booking page or a fare page has nowhere to live on the invitation.
2. Each card has Google Calendar and Apple / Outlook Calendar buttons. The entry's location is the venue name and address joined into one line, and the start time is sent in UTC, so it shows in the guest's own time zone.
3. If you leave the map link empty, View Location searches Google Maps for the venue name and address. Our guide to adding a map covers pins for a gate or jetty.

A second event entry can carry a second pin, for the hotel lobby or the port. Add it as Other Event. A title, a date, a start time and a venue name are required, so the card will show a time, and it appears in the event list beside the ceremony. Label it clearly, for example "Boat transfer, Caticlan Jetty Port".

Boracay, Palawan and Tagaytay: what to confirm

Boracay's is the only official traveller page we could confirm that lists the route and its times. For the others, get the numbers from your venue, not from a blog. Our beach wedding guide compares airports and onward legs.

Destination	What to confirm before it goes in your sheet	Where to confirm
Boracay	Route and times in the table below	Boracay iPass, read on 30 September 2026
Palawan	Which airport, and the door-to-door transfer by van or boat, including the last leg to an island venue	Your venue's own transfer schedule
Tagaytay	Drive time from Manila on your wedding day of the week, and whether a shuttle is provided	Your venue, plus a test drive at the same hour

The iPass site lists these legs:

Leg	Time it lists
Caticlan Airport to Caticlan Seaport	5 to 10 minutes
Kalibo International Airport to Caticlan Seaport	1.20 to 1.30 hours, depending on traffic
Caticlan to Cagban by public ferry	10 to 15 minutes
Caticlan to Cagban by speedboat	3 to 5 minutes
Cagban Seaport to your hotel	5 to 10 minutes

The site says tourists register online, pay the port terminal fee, the environmental fee and the boat fare, and present a personal QR code at the port. It states that "Refunds are not available, but bookings are transferable as long as the QR Code has not been scanned." Our advice: tell guests to keep the QR code until they travel. It also says the terminal fee may be adjusted if a typhoon moves the port. Fee amounts change, so read them on the iPass site, not in your sheet.

Group flights and room blocks

A group fare needs enough seats. Cebu Pacific's help centre says "For domestic flights, a minimum of 20 passengers is required" and "For international flights, a minimum of 10 passengers is required." You can ask for a quote before every name is final, and it recommends booking "as far in advance as possible." Its own limit matters for a wedding: "CEB Flexi does not apply to group bookings, therefore guests cannot voluntarily cancel the booking and store it in a Travel Fund." It adds that "The group booking can still be rebooked if needed, subject to applicable fees." Our advice is to ask for firm commitments before you book seats for others. Philippine Airlines has its own group booking page, so check its terms before you promise anyone a fare.

For hotels, ask in writing how many rooms are held, the date the block is released, and the cancellation rule, then put the release date in your sheet as the cut-off. We do not quote a discount, because it depends on the property and season.

Add a buffer day, and plan for weather

Island flights and boat trips can slip. Our advice is to build a full day between arrival and the wedding, and to name the arrival day you expect, or some guests will book a same-day flight. For a wet-season date, see our rainy season backup plan.

Guests flying in from outside the country

Visa rules and arrival registration change without notice, so do not summarise them. Send guests to the Bureau of Immigration for entry requirements and to eTravel for arrival registration. The eTravel site states "eTravel is FREE," which is worth repeating to anyone who finds a site charging for it. Guests abroad plan around leave, so our guide to guests abroad covers timing and their local time, and the livestream guide covers relatives who cannot fly.

Expect the list to shrink, and set the RSVP date earlier

A destination cuts your guest list, since not everyone can commit to a flight and a hotel. Set the RSVP date earlier than for a local wedding, using the 5 to 6 weeks above. The Imbitasyon Ko form offers yes, no and undecided, and undecided shows as Maybe on your Replies tab, so a guest still checking flights stays in your count. If you are also cutting names, our guest list guide has the arithmetic.

Put venue, address, map, call time and attire on the invitation page, where they cannot be lost, and keep fares and booking links in the message thread, where you can update them. The page holds the facts that will not change. The chat holds the ones that will.